We're looking for a detail-oriented and highly organized Document Controller to join our dynamic team in Dubai, United Arab Emirates. In this pivotal role, you will be the backbone of our document management operations, ensuring that all project documentation is meticulously controlled, properly maintained, and readily accessible. You will work collaboratively with cross-functional teams to establish robust document control systems, implement best practices, and maintain compliance with company standards and industry regulations. This position offers an excellent opportunity to make a meaningful impact on project success through efficient and transparent document management. Establish, implement, and maintain comprehensive document control systems for all project-related documents, ensuring consistency and compliance across the organization Receive, log, distribute, and track incoming and outgoing documents in a timely and organized manner
Ensure all documents are properly filed, stored, indexed, and easily retrievable through effective filing and archiving systems
Maintain and update document registers, databases, and archives with accuracy and precision
Implement and monitor document control procedures and workflows, making recommendations for process improvements
Manage document version control and revision management in collaboration with project teams to prevent confusion and ensure accuracy
Conduct regular audits to verify compliance with document control procedures and identify areas for enhancement
Prepare, organize, and distribute reports, presentations, and project-related materials to stakeholders
Train and support team members on document control processes, systems, and best practices, fostering a culture of compliance
Assist in the implementation and maintenance of electronic document management systems (EDMS), customizing solutions to meet organizational needs Analyze document workflows and identify opportunities to streamline processes and increase efficiency
Maintain knowledge of relevant industry regulations, standards, and compliance requirements specific to our operations **Required Qualifications:** Bachelor's Degree in Business Administration, Information Management, Records Management, or related field Minimum 10 years of professional experience in document control, records management, or similar role Proven experience in construction, engineering, manufacturing, or related industries Advanced proficiency with
EDMS
platforms (such as Aconex) and document management systems Expert-level skills in Microsoft Office Suite (Word, Excel, PowerPoint) Strong knowledge of document control processes, industry best practices, and international standards Demonstrated experience with database management and data entry Proficiency with filing, archiving, and retrieval systems Excellent organizational and time management skills with exceptional attention to detail Strong analytical and problem-solving abilities Proven ability to work efficiently in fast-paced environments while managing multiple priorities Excellent written and verbal communication skills Strong interpersonal and collaborative skills with ability to work effectively in team settings Ability to work independently and take ownership of responsibilities Experience conducting audits and ensuring regulatory compliance **Preferred Qualifications:** Certification in Records Management or Document Control (such as
ARMA
or equivalent) Experience with system implementation and customization Demonstrated experience training and mentoring team members Knowledge of Arabic language Experience with project management tools and methodologies Familiarity with UAE-specific regulatory requirements and industry standards