Document Controller

Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards. Correlating information relating to projects and proposal records. Type, copy, distribute and file the project correspondence and meeting minutes. Assist in the preparation of the minutes of meetings with the project managers and directors. Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly). Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout. Prepares transmittals for engineering documents and requisitions. Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors. Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements. Office administration duties, office furniture, office well-being. maintenance requests, and materials orders, etc