Office Administration & Facilities Management

Job Responsibilities Office Administration & Facilities Management - Conduct office procurement to ensure sufficient supplies in the pantry. - Take inventory of stationery and place purchase orders as needed. - Liaise with contractors and building management to coordinate office repairs, maintenance, and daily upkeep. - Coordinate cleaners to arrange cleaning schedules and various administrative support tasks. - File office ledgers, supplier contact information, and all administrative documents. - Manage courier collection, delivery, and shipments on demand. - Oversee meeting room arrangement and general office logistics support. - Administer staff access cards, including new card applications and replacements. - Coordinate with external vendors for access cards, staff ID badges, and ad-hoc printing requests. - Manage staff parking allocation, update parking assignments, and changes in the system to guarantee data accuracy. - Ensure smooth daily operation of the Dubai office; escalate emergent issues in a timely manner. Finance, Budget & Vendor Management - Process payments for rent, utilities, service providers, and suppliers. - Track office budgets and control expenditures to keep costs within approved limits. - Review, record, and file invoices to ensure timely submission and payment. - Engage external suppliers and service providers in accordance with business requirements. Employee