Office Administration & Premises Management

Job Responsibilities Office Administration & Premises Management - Handle office procurement to ensure full stock of pantry supplies. - Take inventory of stationery and submit purchase orders as needed. - Liaise with contractors and building property management to coordinate office repairs, maintenance, and daily upkeep. - Coordinate cleaning staff and arrange cleaning schedules, as well as various administrative support tasks. - File office ledgers, vendor contact information, and all administrative documents. - Manage incoming and outgoing couriers and goods delivery as required. - Oversee meeting room administration and provide comprehensive office logistics support. - Administer staff access control cards, including new card applications and replacement services. - Cooperate with external vendors to produce access cards, staff ID badges, and fulfill ad-hoc printing requests. - Manage the allocation of employee parking spaces, update parking allocation and modification records in internal systems to guarantee data accuracy. - Ensure smooth daily operation of the Dubai office; escalate unexpected emergencies for timely resolution. Finance, Budget & Vendor Management - Process payment procedures for office rent, utility bills, and fees charged by service and supply vendors. - Track office expenditure budgets and control all expenses to avoid exceeding approved budget limits. - Review, log, and archive invoices to guarantee timely document submission and scheduled payments. - Engage external suppliers and service providers to meet business operational demands. Employee